MID-ATLANTIC REGION, AMERICAN ACCOUNTING ASSOCIATION BY-LAWS
I. NAME AND PRINCIPAL OFFICE OF ORGANIZATION
1. The name of the organization shall be Mid-Atlantic Region, American Accounting Association
(hereinafter, the Region).
2. The principal office shall be located at the current Regional President's place of employment. The permanent address shall be President; Mid-Atlantic Region, American Accounting Association at his or her current address.
II THE PURPOSES AND OBJECTIVES OF THE REGIONAL ASSOCIATION SHALL BE:
1. The Region shall be subject to all policies of the American Accounting Association (hereinafter, the
Association). In that context, it ascribes to the same purposes and objectives as expressed in Article II of the Association by-laws. In meeting regional needs, the Region will:
a) strive to facilitate a broad based member participation in the activities and programs of the Association, b) endeavor to sponsor broad based research and educational programs for the benefit of its members,
c) offer continuing education programs that shall be coordinated with the Association Director of
d) tailor each specific meeting to the specific needs and desires of the regional members, and e) publish the proceedings of each meeting.
2. Participation and sponsorship in the Region shall be primarily achieved through the annual meeting at a location that is accessible by the members of the Region. The meeting shall be tailored to the specific needs and desires of the regional members and shall strive to draw on the talents of a broad spectrum of members in the Region.
3. Publication of proceedings of the spring regional meeting is encouraged. In other areas, the Region is encouraged to utilize the existing Association journal, monograph, and newsletter outlets. In those instances, however, where the Region wishes to undertake journals, monographs, newsletters and the like, the Region shall obtain Association Board of Directors approval in advance of the projects initiation; one primary concern of the Association Board of Directors shall be financial viability of the project.
4. The Region shall encourage the attendance of its officers as representatives to governing bodies of the
Membership in the Region shall consist of those members of the Association who are in good standing and who are employed or reside in the states or territories (here after referred to as states) that are part of the Region as defined by the Association. These states are Delaware, Maryland, New Jersey,
Pennsylvania, West Virginia, and Washington DC.
In accordance with Association policy, the Region shall not charge dues.
V. THE MID-ATLANTIC REGIONAL STEERING COMMITTEE
The Steering Committee shall consist of
a) the President, b) the immediate Past President, c) the President-Elect, d) the Program Chair (co-chairs)
of the annual meeting, e)Council Representative f) the Vice President of Finance (Treasurer), g) the Vice
President of Research, h) the Vice President of Communications, i) the Web Administrator, j) Secretary, and k) at least two other members at large. There should be at least one member from each state.
In addition to any other duties specified herein, the Steering Committee shall function as the Region’s executive committee assisting the President in the conduct of the Region's business. The Steering Committee shall meet at least once a year during the Region’s annual meeting, with a majority of its members constituting a quorum.
VI. DUTIES OF THE MEMBERS OF THE MID-ATLANTIC REGIONAL COORDINATING COMMITTEE
Mid-Atlantic Region President
The Mid-Atlantic Region President shall serve for a term of one year – beginning at the close of the annual meeting following the annual meeting at which he or she was designated Mid-Atlantic Region President-Elect and ending at the close of the next annual meeting. In addition to duties specified elsewhere herein, the Mid-Atlantic Region President shall:
a) Preside over the annual business meeting;
b) Appoint any special committees;
c) Act as Chairman of the Mid-Atlantic Region Steering Committee;
d) Consider the need for the Steering Committee to meet and shall call for meetings upon request of a majority of the Steering Committee.
Mid-Atlantic Region Past-President
The Past Mid-Atlantic Region President shall serve for a period of one year beginning at the close of the annual meeting at which his or her term as Region President expires and ending at the close of the next annual meeting. In addition to duties specified elsewhere within, the past Region President shall:
a) Serve on the Mid-Atlantic Region Steering Committee;
Mid-Atlantic Region President-Elect
The Mid-Atlantic Region President-Elect shall serve for a period of one year – beginning at the close of the annual meeting at which he or she is designated Mid-Atlantic Region President-Elect and ending at the next meeting. In addition to duties specified herein, the Region President-Elect shall:
a) Serve on the Mid-Atlantic Region Steering Committee;
b) Succeed the Mid-Atlantic Region President immediately should the President be unable to fulfill his or her ordinary term for any reason;
c) Serve as the Program Chairman for the next annual meeting if so voted by the Steering Committee. This responsibility shall include but is not restricted to the following:
1) Working with the Region Steering Committee which will act as a broad based Program Committee;
2) Establishing, with approval of the Steering Committee, the Annual Meeting date with an attempt to maximize participation in the Region. The dates, whenever possible, should not conflict with those of other Regions;
3) Providing the Executive Director of the Association with timely information regarding a “Call for
Papers” to be published in Accounting Education News;
4) Mailing to members of the Mid-Atlantic Region a “Call for Papers”, should it be deemed advisable;
5) Selecting papers, speakers, and others to appear on the program at the meeting;
6) Mailing program information to members of the Mid-Atlantic Region;
7) Coordinating the proceedings of the annual meeting, if applicable.
The region shall be represented on the Council of the Association by a representative. Council members serve a minimum of three years and are eligible for one additional three-year term. The Council Representative is a member of the governing body of the segment. If the Council Representative is unable to attend a Council meeting, the segment's officers may send an alternate who shall have all of the voting
rights of an elected representative. The representative is responsible for reporting in a timely manner all relevant Council meeting information to the segment's governing body.
The Mid-Atlantic Region Vice President of Finance/Treasurer
The Vice President of Finance/Treasurer shall serve for a period of two years – beginning at the close of the annual meeting at which he or she is elected as Secretary/Treasurer. In addition, the outgoing Secretary/Treasurer will serve one year after his or her two years of service on the Steering Committee. In addition to duties specified elsewhere herein, the Vice President of Finance /Treasurer shall be
a) serving on the Steering Committee,
b) taking minutes of Steering Committee meetings and annual meetings of the Region, and
c) maintaining financial records for the Region, and preparing periodic financial reports as indicated elsewhere.
Other Mid-Atlantic Regional Steering Committee Members
Specific duties will be determined by the President.
VII. THE MID-ATLANTIC REGIONAL NOMINATING COMMITTEE
Nomination and Election Procedures
The President or Chair and the Council Representative shall be elected by mail, facsimile, or electronic vote or at the annual business meeting of the segment under Robert's Rules of Order. If, in addition to the nominee(s) proposed by the Nominating Committee, a person is nominated by petition signed by not less than twenty-five (25) members of the segment, the election shall be by written or electronic ballot. Persons nominated by petition must previously have agreed to serve if elected. Only members of the segment shall be eligible to vote.
Committee on Nominations.
The Committee on Nominations shall consist of one or more immediate Past Vice-Presidents or Presidents (the most senior of whom shall chair the committee) and at least four (4) other persons to be elected at the annual business meeting of the segment or, if no such election is made at such meeting, by majority vote of the segment officers. Candidates for election to the Committee on Nominations shall be proposed and seconded from the floor. Members of the Committee on Nominations shall not be eligible for nomination to any segment office while serving on the committee. The Committee on Nominations elected at each annual business meeting or by majority vote of the segment officers shall prepare a list of nominees for the election to be held at the next annual meeting or by mail, facsimile, or electronic vote before the next annual meeting.
A segment will designate and elect a President-Elect as appropriate. The procedures prescribed for election of a President shall apply.
The Region will refer to the national Association by-laws for replacement procedure.
IX. ANNUAL MEETING
1. The Region’s annual meeting of not less than one day shall be held at a time and place which will not detract from the annual meeting of the Association. Generally, the Region's annual meeting shall be held during the first half of the calendar year.
2. Although the Region is generally proscribed by Association policy from affiliating with other organizations without prior approval, it may affiliate with other organizations for the purpose of holding joint regional meetings.
3. The President shall consider the need for the Steering Committee to meet and shall call for meetings upon request of a majority of the Steering Committee. The Steering Committee shall meet at least once a year during the Region’s annual meeting.
4. A quorum shall be constituted by the members present. Except as otherwise noted herein, a majority of
members present and voting shall be sufficient for any motion to be effected.
5. The conduct of meetings shall normally follow "Robert's Rule of Order" unless in conflict with these by-laws or unless waived by a majority of the members present and voting.
X. FINANCIAL MATTERS
1. In accordance with Association policy, the Region itself shall not charge membership dues. Any accumulated surpluses (as well as deficits) from regional meetings or other activities are the sole province of the Region. Likewise, any surplus (or deficit) generated by the regional annual meeting accrue to the Region, not to the host institution(s). The host institution(s) will properly apply only direct costs against
the meeting's revenues in determining the surplus (or deficit).
2. The Region, at the discretion of the Association Board of Directors, is entitled to raise funds through the following means:
a) regional annual meeting registration fee,
b) sale of annual meeting proceedings (which may be included as an integral part of the meeting registration fee),
c) sale of advertising and promoting space to publishers and others at the annual meeting,
d) solicitation of contributions for purposes of supporting the annual meeting and its accompanying activities and outputs – all solicitations are subject to the Association de minimus rule limiting cash contributions – solicitation unrelated to the annual meeting must receive prior approval by the Association President in order to enhance the welfare of the Association as a whole.
3. The Region shall expend funds to accomplish the stated objectives herein.
4. The President and Vice President of Finance/Treasurer jointly shall be responsible for the maintenance of funds for ordinary purposes. In order to facilitate orderly accounting and control of funds, the Region will maintain an account with the Association (through the Association Executive Director) and generally will handle its transactions, through this account
These by-laws may be amended or adopted by either of the following methods:
1. a majority vote of the members present and voting at the annual meeting of the Region, or
2. a majority of ballots cast from ballots mailed or posted online to all regular members. Any group of 25 or more regional members can propose amendments if circulated to the entire membership at least 30 days prior to the annual business meeting.