Policies and Procedures Manual

Information Requested of Sections and Regions

In response to repeated management letters from our auditors and a recognition that a complete set of By-Laws should be on file, some additional information has been requested from Sections and Regions (copies of By-Laws, budgets, reimbursement policies). These requests for budgets, policies, copies of By-Laws, etc., were approved by Council in March 1998. They are designed to enhance the AAA's ability to support Sections and Regions, not to remove authority from them. Forms 1, 2, and 3 are designed to convey this information. (Form 1 [By-Laws and Expense Policy Transmittal] is due September 1, if not already submitted, and whenever amendments are made; Form 2 [Section Budget] or Form 3 [Region Budget] is due every August 15, for the period covering the following September 1 through August 31.)

As approved by Council in March 1998, in response to a recommendation from the AAA's auditor, Sections and Regions are requested to submit a copy of a budget for each fiscal year. The annual budget should be sent to AAA headquarters by August 15 of each year.

To assist in filling out these budget forms, financial information pertaining to all Sections follows Form 2 [Click Here], the Section budget form for 2006–07. Financial information pertaining to all Regions follows Form 3 [Click Here], the Region budget form for 2006–07. (In some cases, a Section or Region may decide to use last year's actual results as the budget for the coming year, if reasonable projections are difficult or impossible to make; in such a case, Form 2 or Form 3 should still be submitted with the appropriate numbers entered.)

Sections and Regions are also requested to notify AAA staff of all officers, editors, program chairs, committees or task forces, and other positions held by their members. The AAA will incorporate a record of these Section and Region appointments into the online directory and its membership database on a prospective basis. Such notifications may be addressed to:

Debbie Gardner
Assistant Director for Logistics
American Accounting Association
5717 Bessie Drive
Sarasota, FL 34233-2399
Voice: (941) 921-7747 ext. 303
Fax: (941) 923-4093
Email: debbie@aaahq.org