Policies and Procedures
Manual
Meeting Content
The program chair is responsible for the content of the technical program,
such as determining the type and number of general sessions and breakout
sessions and food and beverage functions. The program chair invites and
confirms speakers and relays any special speaker requirements, including
audiovisual needs, to the Meeting Office for inclusion in the logistics of the
meeting.
The program chair should provide the Meeting Office with a list of
complimentary registrations and names of plenary and luncheon speakers at least
three weeks prior to the meeting so that name badges may be prepared in
advance.
The final program should be forwarded to the Meeting Office 45 days prior to
the meeting to enable the Meeting Office to develop meeting room specifications
and assignments as well as determine signage requirements. It is not uncommon
for the headquarters office to receive calls from members about upcoming
meetings and if we have your program information, we can better meet your
needs.
Audiovisual requirements for general sessions must be conveyed to the
Meeting Office as larger sessions often require different equipment for an
effective presentation. Most frequently, overhead projectors and screens are
assigned to each breakout room but other equipment must be specifically
requested in advance.
The Treasurer and Regional or Section Meeting Program Director should
determine, in advance, if any CPE workshops are to have net proceeds shared
with sponsoring Sections or other groups or individuals, and advise the
Sarasota office staff in order to ensure proper allocation of revenue and
expenses (Form 10).
As some states require an additional sign-in (Form 11) and sign-out (Form 12) procedure along with the conference CPE
form (an example is provided as Form 13),
the program chair should arrange for preparation of sign-in and sign-out sheets
and folders. The CPE form for each meeting should be reviewed by AAA
headquarters before it is made final. Additional information will be sent
to Region and Section program chairs in September or October; this material
will include time frames for copying and mailing to be done through AAA
headquarters. Contact Education Project Manager Linda Watterworth at the AAA
headquarters for information and assistance:
Linda Watterworth
Education Project Manager
American Accounting Association
5717 Bessie Drive
Sarasota, FL 34233-2399
Voice: (941) 921-7747 ext. 318
Fax: (941) 923-4093
Email: linda@aaahq.org
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