Policies and Procedures
Manual
Exhibits
If exhibits are a part of a Region meeting, the Association Office will send
invitation letters and contracts to potential exhibitors. Exhibitors expect
that at least one major event, such as the first evening's reception, along
with refreshment breaks, will be held in the exhibit area to increase their
exposure to attendees.
The Meeting Office contacts exhibitors to confirm their participation at the
meeting once the Association office has confirmed that payment has been
received from the exhibiting company. The Meeting Office provides shipping and
other instructions to exhibitors and maintains communication with them up to
and throughout the meeting.
The Meeting Office obtains bids from exhibit/drayage companies, negotiates
the exhibit setup contract, provides all information to the selected company
regarding exhibit booths and setup and teardown information, and discusses and
resolves any problems that may arise with the exhibit space or exhibitors.
Supervision and management of the exhibit area is provided by the Meeting
Office, which also arranges for security of the exhibit area during nonexhibit
hours.
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