Policies and Procedures
Manual
Timelines
Sections
| May 1 |
Orders for Annual Meeting Awards Form 8 due at headquarters. |
| 105 days prior |
Program chair sends preliminary program and registration
information Form 14 to AAA Administrative
Office for production and distribution. |
| 90 days prior |
Program chair sends preliminary program to Meeting
Office. |
| 45 days prior |
Program chair sends final meeting material (program,
proceedings, evaluation form, CPE Form 13,
sign-in Form 11, and sign-out Form 12 to Association’s Publication
Department for production.
Program chair sends final program to Meeting Office including audiovisual
requirements.
Program chair sends list of sponsorships and
events sponsored to Meeting Office so signage can be provided acknowledging
their participation.D
|
| 21 days prior |
Program chair sends list of complimentary registrations to
Meeting Office, including names of plenary and luncheon speakers for
preparation of meeting credentials. |
| 14 days prior |
Program chair prepares identification folders for sign-in
Form 11 and sign-out Form 12 sheets to include name and date of
meeting, name of session, time and room if meeting materials are not being
prepared by Association’s Publications Department.
Advises Meeting Office if any CPE workshops are canceled.
|
| 3 days prior |
Arrival on-site of all shipped meeting materials. |
Regions
| November |
Meeting Office sends program chair reconfirmation of meeting
space contracted. |
| January |
Association Office provides Meeting Office with list of
exhibitors currently confirmed for upcoming region meeting.
Meeting Office arranges for complimentary KPMG folder, if offered, for
conference materials.
|
| 90 days prior |
Program chair sends preliminary program and registration
information Form 14 to AAA Administrative
Office for photocopying and distribution.
Program chair sends preliminary program to Meeting Office. Advises Meeting
Office if there is a minimum number of registrants required for a CPE workshop.
|
| 60 days prior |
Meeting Office sends program chair list of confirmed
exhibiting companies. |
| 45 days prior |
Program chair sends final meeting material (program,
proceedings, evaluation form, CPE Form 13,
sign-in Form 11, and sign-out
Form 12 to Association’s Publication
Department for production.
Program chair sends final program to Meeting Office including audiovisual
requirements.
Program chair sends list of sponsorships and events sponsored to Meeting
Office so signage can be provided acknowledging their participation.
|
| 21 days prior |
Program chair sends list of complimentary registrations to
Meeting Office, including names of plenary and luncheon speakers for
preparation of meeting credentials. |
| 14 days prior |
Program chair prepares identification folders for sign-in
Form 11 and sign-out Form 12 sheets to include name and date of
meeting, name of session, time, and room.
Advises Meeting Office if any CPE workshops are canceled.
|
| 3 days prior |
Arrival on-site of all shipped meeting materials. |
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