Tom Linsmeier, Section President, called the meeting to order.
The minutes of the annual business meeting held August 15, 2000, were read and
Elizabeth Oliver, Secretary/Treasurer of the section, distributed with the minutes a Cash Flow Report and budget projections for the mid-year meeting. The Cash Flow Report showed dues and membership to be fairly constant over the past five years. The section's primary use of cash came from publishing and mailing the print version of the newsletter, the planning meeting in preparation for the 2003 mid-year meeting, and the dissertation and paper awards presented at the annual meeting. The treasurer's report was approved unanimously.
Tom described the process of planning for the 2003 mid-year meeting. The steering committee plans to
give preference to research by Ph.D. students and assistant professors and has planned a doctoral consortium to precede the meeting. The 2002 Business Meeting agenda, minutes of the 2001 Business Meeting, the 2002 Cash Flow Report, Report of the 2002 Steering Committee meeting, Preliminary Program for the 2003 Midyear Meeting, and Call for Research Papers follow these minutes.
There were two issues that remained to be decided by the membership: (1) whether to waive registration fees and pay for one night's lodging for the doctoral students, and (2) what registration fee to charge other participants. Two other sections waive the fees and provide one night's lodging to the participants in the doctoral consortium. The pro forma projections suggest possible expenditures on the meeting of between $8,000 and $12,000, based on the section charging a $200 registration fee and picking up some of the doctoral students' expenses. Tom proposed that the section try this structure ($200 registration fee plus covering the doctoral students' registration and expenses) and agree to cover up to $15,000 of the losses that might result.
Katherine Schipper proposed taking on the additional cost of hiring Dee Strahan to run the meeting (deal with hotel related issues). Most sections and the AAA use her services, and she protects AAA members from signing inappropriate contracts. Others supported this suggestion.
There was a question from the floor about rationing the Ph.D. doctoral consortium attendees. Tom said that his goal was not to limit but instead try to recruit as many as possible. The marginal cost per doctoral student is $325.
The suggestion of trying to reduce the costs by having the doctoral students share hotel rooms was rejected because of the difficulty of assigning roommates.
The suggestion that more papers be added to the mid-year meeting to increase attendance was countered by the observation that the managerial section had cannibalized paper submission to the annual meeting by increasing the number of mid-year meeting papers. Someone else pointed out that more papers from doctoral students will not increase attendance by professors and thus not increase the revenues.
The suggestion was made that the steering committee for the 2004 mid-year meeting consider the issue of prioritization of participants in the doctoral consortium.
Motion made to cap the number of doctoral students attending at 70, with discretion given to the organizers to manage the prioritization if necessary. The motion was approved.
The motion to support the doctoral students attending the mid-year meeting by waiving the registration fee and paying for one night in the hotel was also approved unanimously.
The motion to set the registration fee at $200 was also approved unanimously.
Tom proposed an amendment to the section bylaws making the president elect the second representative on the AAA Council. Currently, the first representative is the section president, and the second representative is unspecified. A motion to that effect was made, seconded, and passed unanimously.
Jim Wahlen, who is serving on next year's program advisory committee, sought input on when to schedule next year's business meeting. After discussion, a motion was made, seconded, and passed unanimously to keep the business meeting after the last session on the first full day of the meeting.
Jim also announced that he is going to send an e-mail soliciting volunteers to serve as associate editors to help review papers for the 2003 annual meeting. The associate editors will each distribute 15-20 papers to reviewers. The reviews will then come back to him. He will then meet with the associate editors in Indiana to discuss the top papers and organize them into sections.
Katherine Schipper, chair of the nominating committee on which Bill Baber, Mary Lea McAnally, and Tom Porter also served, proposed a single slate:
- President-Elect: Bruce Johnson, University of Iowa
- Vice President for Practice: John Dirks, PriceWaterhouseCoopers
No nominations were received from the floor and the slate was approved unanimously. Next year the nominating committee will be headed by Tom Linsmeier.
Tom then turned over the presidency to Renee Price.
Renee introduced the FARS members who have agreed to work with her this year:
Webmaster: Robert Bricker, Case Western Reserve University
CPE: Terry Warfield, University of Wisconsin-Madison
Best Paper Award: Anne Beatty, Penn State University
Best Dissertation Award: Mark Nelson, Cornell University
National and Regional Coordinators
National: James Wahlen, Indiana University
Mid-Atlantic: Terry Yohn, Georgetown University
Midwest: Thomas Stober, University of Notre Dame
Northeast: John Rossi, Moravian College & Theological Seminary
Ohio: Ran Barniv, Kent State University
Southeast: Jeff Boone, Mississippi State University
Southwest: Mary Lea McAnally, Texas A&M University
Western: Steven Matsunaga, University of Oregon
- Linda Bamber, University of Georgia
- Jan Barton, Emory University
- Lisa Bryant, Ohio State University
- Patrick Hopkins, Indiana University
- Dawn Hukai, University of Wisconsin-River Falls
- S. P. Kothari, Massachusetts Institute of Technology
- Philip Shane, University of Colorado at Boulder
- Phillip Stocken, University of Pennsylvania
Results of the survey regarding moving from a paper version of the newsletter to an electronic one were distributed. Results are summarized as follows:
Discontinue Paper Newsletter
Discontinue Mailing FASB Updates
No Objection – 194
No Objection – 170
Object – 12
Object – 34
Responses to the survey included suggested alternatives to mailing paper copies of the FASB Updates, such as providing links to the FASB site or e-mailing reminders regarding FASB activity. It is anticipated that the new newsletter editor will incorporate some of the suggestions offered by the membership.
The steering board remained after the meeting.
The meeting was adjourned at 6:40 p.m.
The Steering Board met to discuss possible sites for the 2004 Mid-Year Meeting. After discussing whether to go toward hot or cold weather (hot being the consensus) and whether to try to go west since the 2003 meeting will be held in Orlando, the committee came up with five choices to give Dee Strahan to investigate:
- San Diego
- New Orleans
- Ft. Worth
Renee is going to ask Dee to check dates of other mid-year meetings and AAA events to make sure our section does not have any conflicts.
The Steering Board adjourned at 7:00 p.m.