2024-2025 Meetings Model Committee

 

Charge

The Meetings Model Task Force recommends the creation of a new Meetings Committee with the following charges:

• Evaluate the new planning model and suggest any tweaks to the process
• Review post-meeting survey feedback on Midyear Meetings and the Annual Meeting for potential changes to meetings.  Also, periodically collect feedback from Section leaders and AAA staff on the meeting planning process. 
• Discuss whether the AAA needs any policies for ongoing online or hybrid meetings
• Serve as a sounding board for any new meeting initiatives proposed by the Section leaders or the AAA staff
• Mediate any problems or concerns raised by the AAA staff or Section leaders regarding planning for specific meetings
• Determine the amount of AAA shared services costs that are charged to meetings on an annual basis

Membership

• Ideally, there are nine members including a Chair with staggered 3-year terms.
• The Chair-Elect serves for one year, then serves as Chair for two years. Note: a Chair-Elect shall be appointed and serves for one year during 2025-2026, then serves as Chair for two years during 2026-2028.
• The sections with the largest meetings (e.g., Audit, ATA, FARS, MAS) should always have one committee member.
• The other committee members should rotate among the other sections.
• The AAA Management Team identifies Sections that will rotate onto the committee each year in accordance with the recommended committee composition and fairly rotating sections without a standing member. The leaders of these Sections and the AAA Management Team will work together to identify an appropriate volunteer.
• The Director–Focusing on Segments is the Board liaison.
• The Committee would not be a Standing Committee; this can be re-evaluated in the future.

Estimated Time Commitment

• The Committee meets as needed at the discretion of the Chair.

Responsibilities

• Fulfill the Committee charge as above.
• If the Chair has any questions about the charge or responsibilities of this Committee, s/he should contact the Chief Executive Officer, the President, or the Committee’s Board of Directors Liaison.
• The Chair must submit at least one report per year to the Board of Directors. This report should include accomplishments and suggested modifications and should be sent to the AAA President, the Committee's Board of Directors Liaison, and Governance Manager, Barbara Gutierrez (barbara.gutierrez@aaahq.org).

Members