What AAA Is Doing to Keep You Safe at In-Person Meetings
September 22, 2021

Seating and Spacing

• We continue to host events in the same large venues. However, we are spacing out seating where possible.

Vaccinations

• Out of an overabundance of caution and concern for the safety of our members, any AAA Staff attending and working meetings are fully vaccinated.
• While we strongly encourage our attendees to be vaccinated, we are not requiring proof of vaccination at this time.

Masks

• We are following the CDC guidelines* currently in affect; therefore, all attendees (staff, attendees, sponsors, and speakers) are required to wear a mask while attending our sessions. 
• Panelists seating will be spaced at least 3 feet apart and podiums will be spaced more than 3 feet away from the head table allowing the speaker at the podium to remove their mask while speaking.
• Should the venue or local protocols be more stringent than the CDC, we will follow the most stringent protocols in place at the time of the meeting.

Hand Cleaning

• Sanitizing stations will be available throughout the event and venue. Hand washing is important in helping reduce the spread of COVID-19. Visit the registration desk to sanitize your hands, if needed.

Watch Your Distance

• We request that all attendees watch your distance while interacting and moving through the meeting space. Distancing of 3 to 6 feet is encouraged.

Pandemic Resources for Meetings

Keeping in mind both the importance of member’s health and welfare, and their investment in opportunities to attend meetings, we are providing the following information for members regarding their attendance at in-person AAA events:

The AAA will be following and enforcing the current CDC protocols in place during all AAA in-person events, effective immediately. We are monitoring daily and relying on guidance from the Center for Disease Control and Prevention (CDC) to understand the current situations, make overall organizational decisions, and provide useful information and guidance to our members attending meetings in person.

Precautions while attending AAA events

• Attendees at AAA meetings will be expected to follow current CDC protocols in effect at the time of their attendance at the in-person meeting. Members should visit the CDC website above for current protocols when they arrive.
• AAA Professional Staff available on-site at each meeting will provide the current protocol information and enforcement of such protocols while members are attending AAA events.
• Our hotel partners continue to have stringent protocols in place and can be found under the Hotel Information tab on the individual meeting websites.
• Sanitizing stations and disposable masks will always be available at registration and around the hotel venue. We encourage attendees to download hotel apps to provide a touchless experience. These apps now provide check-in, check-out, digital room key, and room service (if available) all providing a touchless experience for you. See below for more information.

Hotel Brand Resources

Hilton CleanStay & EventReady Program – Doubetree, Embassy Suites, Conrad, Canopy, Signia, Curio, Waldorf Astoria
Website: https://www.hilton.com/en/corporate/cleanstay/
Hilton Honors App Download for contactless experience:
Android - https://play.google.com/store/apps/details?id=com.hilton.android.hhonors
Apple - https://itunes.apple.com/app/apple-store/id635150066?pt=290242&ct=DG-WP-HW-AppInstall-ECICYR&mt=8

Hyatt Global Care and Cleanliness Commitment
Website: https://www.hyatt.com/info/global-care-and-cleanliness-commitment
World of Hyatt App Download for contactless experience
Android - https://play.google.com/store/apps/details?id=com.Hyatt.hyt
Apple - http://itunes.apple.com/us/app/hyatt-hotels/id476639005

Marriott Commitment to Clean – Sheraton, Westin, Renaissance, Gaylord, Ritz-Carlton, JW Marriott, St. Regis, Autograph Collection
Video: https://www.youtube.com/watch?v=VXGEeydxN90
Website: https://clean.marriott.com
Marriott Bonvoy App Download for contactless experience
Android - https://play.google.com/store/apps/details?id=com.marriott.mrt&hl=en_US
Apple - https://apps.apple.com/us/app/marriott-bonvoy/id455004730

IHG Way of Clean – Crowne Plaza, InterContinental, Indigo, Holiday Inn, Kimpton
Website: https://www.ihg.com/content/us/en/customer-care/clean-promise?scmisc=WEB-_-6C-_-US-_-EN-_-AWA-_-Homepage-_-PageCTA-_-Clean
IHG Reward App Download for contactless experience – Use QR code below

Radisson – Radisson Blu, Red, Park Plaza, Park Inn, Radisson Collection
Video: https://www.youtube.com/watch?v=telWH_hN9i4
Website: https://www.radissonhotelsamericas.com/en-us/health-safety
Radisson Rewards App Download for contactless experience
Android - https://play.google.com/store/apps/details?id=com.radisson.hotelsapp
Apple - https://itunes.apple.com/app/radisson-hotels-hotel-booking/id1437901776?mt=8

Hotel Information

Hilton Palacio del Rio
200 South Alamo Street
San Antonio, TX 78205 
 210-222-1400 
 210-270-0761

Reservations by telephone:
Toll Free: 1 (800) 774- 1500
Direct: (210) 222-1400
Reference:  AAA ABO
Reservation Deadline:  September 28, 2021
Reservation Link:  Click Here
Room Rate: $199

This charge is in addition to the registration fee and is paid directly to the hotel by the attendee upon checkout.
                                                                                           
A limited number of rooms have been reserved at the conference rate. PLEASE make your reservations as early as possible to take advantage of this special room rate. Note we cannot guarantee that any additional rooms will be available in the hotel once our block of rooms is sold out, even if the block is sold out before the cut-off date.

Complimentary internet access in guest rooms, if booked within group block

Hilton CleanStay & EventReady Program

Website: https://www.hilton.com/en/corporate/cleanstay/

Hilton Honors App Download for contactless experience:

Android: https://play.google.com/store/apps/details?id=com.hilton.android.hhonors
Apple: https://itunes.apple.com/app/apple-store/id635150066?pt=290242&ct=DG-WP-HW-AppInstall-ECICYR&mt=8

Meeting Attendees with Limited Mobility
If you anticipate having limited mobility during your participation in the meeting, it is very important that you notify the hotel when you make your reservations, and when you check into the hotel. Should there be an emergency that would require evacuation, hotel staff need to know that you would require assistance. This includes temporary mobility issues such as injury, crutches, etc. Please request instructions directly from the hotel about how to proceed in case of an emergency.

Transportation
From: San Antonio International Airport (SAT)
Distance:  8 miles to Hotel 
Estimated Taxi Fare: $22 (USD) one way
Estimated Super Shuttle Fare: $19 (USD) one way

Additional transportation information and directions can be found on the hotel website