2023 Sustainability, ESG, and Accounting Conference – Washington, D.C.

What AAA Is Doing to Keep You Safe at In-Person Meetings
April 1, 2022

Seating and Spacing

• We continue to host events in the same large venues. However, we are spacing out seating where possible. Panelist’s seating will be spaced at least 3 feet apart and podiums will be spaced more than 3 feet away from the head table and the audience.

Masks 

• While presenting, all speakers, presenters, discussants, etc. have the option of wearing a mask. Should the venue be more stringent than the Center for Disease Control and Prevention (CDC), or local county protocols, we will follow the most stringent protocols in place at the time of the meeting.

Vaccinations

• Out of an overabundance of caution and concern for the safety of our members, any AAA Staff attending and working meetings are fully vaccinated, including booster shots.
• While we strongly encourage our attendees to be vaccinated, we are not requiring proof of vaccination at this time.

Hand Cleaning

• Sanitizing stations will be available throughout the event and venue. Hand washing is important in helping reduce the spread of COVID-19. Visit the registration desk to sanitize your hands, if needed.

Watch Your Distance

• We request that all attendees watch your distance while interacting and moving through the meeting space. Distancing of 3 to 6 feet is encouraged.

Pandemic Resources for Meetings
Keeping in mind both the importance of member’s health and welfare, and their investment in opportunities to attend meetings, we are providing the following information for members regarding their attendance at in-person AAA events:

The AAA is following and enforcing the current CDC protocols in place during all AAA in-person events. We are monitoring weekly and relying on guidance from the Center for Disease Control and Prevention to understand the current situations, make overall organizational decisions, and provide useful information and guidance to our members attending meetings in person.

The CDC has a new tool to help you decide what prevention steps to take based on the latest data in the county where our in-person events are held. Information can be found on the CDC website (Know Your COVID-19 Community Level).

• The AAA Professional On-site Staff will be enforcing current protocols in place for The Mayflower Hotel in Washington, DC for this conference More information can be found on the hotel website under Shared Responsibility. Additional information is available on the DC Mayor’s Website (update starts on slide 6).  

• Precautions while attending AAA events

• Attendees at AAA meetings will be expected to follow the current protocols for the county of which the meeting takes place in effect at the time of their attendance at the in-person meeting.
• Members should visit the CDC website above for current county protocols before they arrive.

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• Attendees at partner-hosted AAA events will be expected to follow the partner organizations protocols in effect at the time of their attendance at the in-person event.
• Partner protocols will be communicated to all registrants in emails regarding the details of the event.  Should the partner protocols differ with current AAA protocols, the partner will have the final decision on the protocols to be followed at the event.

Hotel Brand Resources
Hotels continue to have stringent cleaning protocols in place. We encourage attendees to download hotel apps to provide a touchless experience. See below for more information.

Hilton Clean Stay & Event Ready Program – DoubleTree, Embassy Suites, Conrad, Canopy, Signia, Curio, Waldorf Astoria
Website: https://www.hilton.com/en/corporate/cleanstay/
Hilton Honors App Download for contactless experience:
Android - https://play.google.com/store/apps/details?id=com.hilton.android.hhonors
Apple - https://itunes.apple.com/app/apple-store/id635150066?pt=290242&ct=DG-WP-HW-AppInstall-ECICYR&mt=8

Hyatt Global Care and Cleanliness Commitment
Website: https://www.hyatt.com/info/global-care-and-cleanliness-commitment

World of Hyatt App Download for contactless experience
Android - https://play.google.com/store/apps/details?id=com.Hyatt.hyt
Apple - http://itunes.apple.com/us/app/hyatt-hotels/id476639005

Marriott Commitment to Clean – Sheraton, Westin, Renaissance, Gaylord, Ritz-Carlton, JW Marriott, St. Regis, Autograph Collection
Video: https://www.youtube.com/watch?v=VXGEeydxN90
Website: https://clean.marriott.com
Marriott Bonvoy App Download for contactless experience
Android - https://play.google.com/store/apps/details?id=com.marriott.mrt&hl=en_US
Apple - https://apps.apple.com/us/app/marriott-bonvoy/id455004730

IHG Way of Clean – Crowne Plaza, InterContinental, Indigo, Holiday Inn, Kimpton
Website: https://www.ihg.com/content/us/en/customer-care/clean-promise?scmisc=WEB-_-6C-_-US-_-EN-_-AWA-_-Homepage-_-PageCTA-_-Clean
IHG Reward App Download for contactless experience – Use QR code below

Radisson – Radisson Blu, Red, Park Plaza, Park Inn, Radisson Collection
Video: https://www.youtube.com/watch?v=telWH_hN9i4
Website: https://www.radissonhotelsamericas.com/en-us/health-safety
Radisson Rewards App Download for contactless experience
Android - https://play.google.com/store/apps/details?id=com.radisson.hotelsapp
Apple - https://itunes.apple.com/app/radisson-hotels-hotel-booking/id1437901776?mt=8